Facilities Coordinator À Temps Plein

Job Summary:
The Facilities Coordinator will assist the Facilities Manager in overseeing daily clerical tasks and
support housing arrangements for overseas staff. This role requires a highly organized individual who
is fluent in English and has 3 to 5 years of relevant experience. The Facilities Coordinator will act as
the second-in-command, ensuring the smooth operation of the facilities and housing functions.

Key Responsibilities:
1. Clerical Support:
– Manage daily administrative tasks including document preparation, filing, and data entry.
– Assist in the preparation of reports, budgets, and correspondence.
– Handle communications with vendors, contractors, and service providers.
– Maintain accurate records of maintenance schedules, contracts, and facility-related
documentation.
2. Housing Coordination:
– Assist in the coordination of housing arrangements for overseas staff, including lease
management and apartment allocations.
– Serve as the point of contact for new overseas hires regarding housing needs and concerns.
– Manage housing inventories, ensuring all apartments meet school standards.
– Coordinate maintenance and repairs for staff housing, working closely with landlords.
– Assist in the relocation process for staff, including organizing moving services and ensuring
smooth transitions.
3. Facility Operations:
– Support the Facilities Manager in overseeing the day-to-day operations of the school’s facilities,
ensuring all areas are well-maintained and compliant with safety regulations.
– Assist in the management of custodial and maintenance staff, ensuring tasks are completed
efficiently and to a high standard.
– Monitor and report on the condition of school facilities, identifying areas for improvement or
repair.
4. Communication and Coordination:
– Liaise with various departments to ensure facility and housing needs are met.
– Communicate effectively with overseas staff to address any housing or facility-related issues.
– Work closely with the Facilities Manager to prioritize tasks and meet deadlines.

Qualifications:

– Experience: Minimum of 3 to 5 years in a similar role, preferably within a school or international
organization.
– Language Skills: Fluent in English and French.
– Education: Bachelor’s degree in Facilities Management, Business Administration, or a related field is
preferred.
– Skills:
– Strong organizational and multitasking abilities.
– Excellent communication skills, both written and verbal.
– Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
– Ability to work independently and as part of a team.
– Problem-solving skills and attention to detail.
Other Requirements:
– Ability to handle confidential information with discretion.
– Flexibility to handle unexpected challenges and changes in a dynamic work environment.
– Availability to respond to emergencies outside regular working hours when necessary.